Terms And Conditions

Membership Sign-Up Form

1. Personal Information

We’d love to get to know you better.

● Full Name:

● Age group: (drop down: under 30 | 31- 35 | 36-40 | 40 - 45 | 46- 49 | 50 - 55 | 56 - 60 | 61 and above

● Address:

● Phone Number:

● Email:

2. Your Health & Wellbeing

We care for your wellness history — not as a checklist, but as part of who you are. Every detail helps us support you more authentically. Your responses are safe with us — they remain confidential and are only used to create your personalized journey.

Physical Health

Your physical wellbeing is precious. The more we understand your medical history, the more we can hold space for you in the right way.

Please indicate if you’ve experienced: (Drop down with option to select more than one options):

● Hypertension

● Diabetes (Type I / II / Gestational)

● Heart Condition

● Asthma / Respiratory Issues

● Autoimmune disease

● Weight Management concern

● Recent Surgery (within last 1 year) ; Details:

● Other (please specify):

●

● Are you currently taking any medication? Yes | No

If yes, please list:

Allergies & Sensitivities

● Food Allergies (e.g., nuts, dairy, gluten, soy) - Specify:

● Skin Allergies (e.g., oils, herbal products, fragrances, cosmetics) - Specify: ● Medication Allergies - Specify:

Women’s Health

As women, our bodies move through many cycles and transitions. Each phase is powerful, yet may bring its own challenges. Sharing your history helps us support you with care and wisdom

● PCOS / PCOD

● Thyroid Disorder (Hypo / Hyper)

● Menstrual Irregularities

● Severe PMS (pre-menstrual discomfort or mood changes)

● Pregnancy (current / planning)

● Postnatal (delivered within the last 1 year)

● Perimenopause / Menopause Symptoms

● History of C-section or Gynecological Surgery (please share details):

Mind & Emotional Wellbeing

We believe true wellness begins within — in the mind and heart — long before it shows in the body. Your inner world shapes how you feel, connect, and live, and we hold that with the deepest respect

● Do you often experience high stress or anxiety?

● Do you struggle with sleep, restlessness, or insomnia?

● Do you find yourself in patterns of emotional or imbalanced eating?

● Have you had a history of depression, therapy, or other mental health conditions?

3. Your Wellness Pathways

What draws you most? Which practices feel more natural to you?

● Yoga

● Pilates

● Strength Training / Gym

● Dance / Movement Practices

● Meditation & Breathwork

● Spa & Relaxation Rituals

● Ayurveda and Naturopathy

● Nutrition & Lifestyle Guidance

● Other (please share)

4. Your Experience So Far

Every wellness journey is unique. Share a little of what you’ve explored already

● Have you practiced Yoga, Pilates, Gym, Aerobics/dance or other wellness activities before? (drop-downs)*

● What wellness practices have felt most supportive or transformative for you?

5. Your Current Fitness Levels

Every journey begins from where you are today. To help us guide you safely and ef ectively, please share how you would describe your current level of fitness. This is not about any competition — it’s simply about understanding your present rhythm, so we can support you better.

● Beginner (just starting out or returning after a long gap)

● Moderate (regular with some light activity such as walking, yoga, or occasional workouts)

● Active (consistent practice of fitness routines like gym, Pilates, or sports) ● Advanced (high-intensity training or professional-level practice)

6. Your Intention with Evolve

Every woman arrives at Evolve with her own rhythm and story, What intention calls you as you step into Evolve today?

1. …

2. …

3. …

7. Emergency Contact

● Name:

● Relationship:

● Phone:

7. Membership Agreement

● I declare that the above information is true to the best of my knowledge.

● I understand that participation in fitness/wellness activities is at my own risk and I will inform the trainers of any change in my health condition.

● I consent to the wellness club maintaining my data confidentially for program planning.

Disclaimer & Waiver

Acknowledgement of Risk & Release of Liability

By participating in any group class (including but not limited to Yoga, Pilates, strength training, dance, or other fitness/wellness sessions) offered at Evolve Wellness Club, I acknowledge that physical activity involves inherent risks, including but not limited to muscle strain, sprains, falls, or other injuries. I voluntarily assume full responsibility for any risks, injuries, or damages that may occur as a result of my participation in these classes, whether occurring during, before, or after the session.

I hereby release and discharge Evolve Wellness Club, its owners, instructors, employees, and affiliates from any claims, demands, or causes of action arising out of my participation in the group classes, except in cases of gross negligence or willful misconduct.

Medical Declaration & Clearance

I confirm that I am in good physical health and have accurately declared all relevant medical conditions in my membership form. I have either received clearance from my healthcare provider to participate in physical activities or have voluntarily chosen to participate at my own risk. I understand that it is my responsibility to inform the instructor of any new medical conditions, injuries, or limitations prior to group class or private session.

Class Etiquette Agreement

I agree to follow all class etiquette and safety instructions provided by the instructors, including guidelines on punctuality, cancellations, use of equipment, and maintaining a respectful environment for all members.

Consent to Emergency Care

In case of injury or medical emergency, I authorize the club staff to provide or seek necessary medical care on my behalf. I agree to bear any related costs.

Photography & Recording Policy

To protect the privacy and comfort of all members, photography, video recording, or audio recording is strictly not permitted during classes. Members are requested to keep phones on silent and refrain from using any recording devices within the studio space.

Membership Payment Terms & Conditions

1. Membership fees for annual packages must be paid in full at the time of enrollment, unless a written installment plan has been approved by the club.

2. Memberships are non-refundable and non-transferable except under exceptional medical circumstances, which must be supported with valid documentation and are subject to management approval.

3. All payments must be made through approved modes (UPI, card, cheque, or bank transfer). Cash payments above government-specified limits are not accepted.

4. Renewal of membership must be completed before the expiry date to avoid lapse of benefits.

Other Terms & Conditions

1. No Refund Policy

Membership fees, once paid, are non-refundable. We encourage all members to thoughtfully consider their ability to commit before enrolling. While we are unable to offer refunds for reasons such as limited usage, changes in personal circumstances, or relocation within the city, our team is always available to explore alternatives such as membership freeze or transfer options to support you wherever possible.

All membership fees, once paid in full or in part, are strictly non-refundable. Members are advised to carefully evaluate their ability to commit before enrolling. Refunds will not be entertained under any circumstances, including but not limited to lack of use, change of personal circumstances, or relocation within the city.

2. Freeze / Suspension Policy

● Members may request to freeze or suspend their membership under exceptional circumstances such as:

○ Medical conditions that prevent participation in club activities (with supporting medical documentation).

○ Maternity or post-natal requirements.

○ Temporary relocation outside of Delhi NCR.

● The freeze period may be granted for a minimum of 1 month and a maximum of 3 months in a 12-month membership cycle.

● A written request must be submitted to management at least 7 days in advance of the intended freeze start date.

● Membership freeze is subject to approval by club management and will not be granted retrospectively.

3. Transfer Policy

● Memberships are generally non-transferable. However, for similar reasons as mentioned in the freezing policy, an active membership may be transferred to an immediate family member or a nominated individual within the same membership year, subject to management approval.

● A processing fee of 1,00,000 INR will apply for such transfers to register the new member.

● Once transferred, all rights and obligations of the membership will vest with the new member, and the original member will have no further claim

4. Management Discretion Clause

● While the above policies are intended to provide clarity and consistency, Evolve Wellness Club may, at its discretion, consider exceptions in rare and exceptional circumstances. Such decisions will be made on a case-by-case basis and shall not be considered precedent-setting

Signature:

Date: